Office Coordinator

Full Time

Toronto, Ontario

THE OPPORTUNITY:

Elevate your career with Crozier! We are a dynamic and innovative engineering firm looking for team players to join our Toronto office. We are searching for an Office Coordinator professional to be our front-line ambassador, that executes a high standard of service delivery and is welcoming to our clients. If you are a positive individual with a client-first approach in all you do, then we would like to chat with you!

KEY RESPONSIBILITIES:

  • Provide overall administrative and organizational support to Toronto leadership and team.
  • Manage calendar and email correspondence for Toronto manager.
  • Assist leadership with weekly expense submission.
  • Prepare, format, review and edit company-branded correspondence as needed i.e. letters, proposals, reports, presentations and memos.
  • Coordinate office meeting room bookings, assist with meeting arrangements and set up conference calls as required.
  • Assist with project set-ups and Engineering Services Agreements.
  • Book reservations (i.e. hotels and lunches) and assist with planning of office events, send invitations, track RSVP’s, and catering arrangements, arranging reservations and booking hotels.
  • Register employees for events & conferences, maintain database and payment of employee memberships.
  • Assist with management of all credit card purchases and reconciliation for the Toronto office.
  • Maintain office supplies inventory including kitchen, initiate & track orders and verify invoices before submitting to accounting.
  • Ensure professional appearance of office is at its best and assist with sourcing/ordering of furnishings for new employees.
  • Coordinate office fobs activation/deactivation of security codes with IT and maintain up-to-date list.
  • Back up for petty cash responsibilities.

WHAT YOU BRING:

  • University or college degree required.
  • Minimum 5 years’ work experience in an office coordinator role combined with executive support experience.
  • Prior work experience within an engineering or other professional firm is preferred.
  • Proven administrative skills within a fast-paced office environment.
  • Strong written and verbal communication skills, solid proofing/editing abilities and attention to detail.
  • Strong client/customer service skills with the aability to maintain confidences is required.
  • Excellent organization skills and ability to prioritize multiple timelines.
  • Tactful, team-oriented individual who can cultivate solid working relationships.
  • Demonstrated commitment to providing quality service and work.
  • Self-motivated with the ability to work independently and in a team.
  • Proficiency working in MS Office (Word, Excel, PowerPoint, Outlook), Adobe and browsing software applications.

 

 

 

We thank all applicants for their interest in Crozier, however, only those selected for an interview will be contacted.

Crozier is committed to providing equal opportunity to candidates of all abilities. Should you need assistance at any point during the recruitment process please contact Human Resources.