Administrative Coordinator, Construction

Contract position

Collingwood office

Your Impact:

We are looking for an Administrative Coordinator to join our Construction Services team in our Collingwood office. This is a full-time contract position to cover a maternity leave.

In this role you will provide administrative support for Construction Managers and field employees while contributing to overall department effectiveness by providing logistical support and coordinating with other engineering departments within the company.

How you will contribute to the team:

• Perform administrative functions, which include preparation of monthly progress draw reports for various contractors, verify all records including WSIB & Statutory Declaration documents are up to date and saved to the corresponding files, and data collection for contractor insurance paperwork.
• Communicate with contractors regarding quotes/invoices, progress updates as well as address community concerns and forward any resident complaints to appropriate parties.
• Prepare RFQ documents for tender, tender coordination, compile RFQ results, summarize results.
• Prepare contract documents for civil, transportation and utility projects.
• Prepare, edit and issue various documents including but not limited to, award letters and start work orders for various projects as required.
• Coordinate and attend preconstruction/ progress meetings and take meeting minutes.
• Assist field staff with formatting site reports, and document management/control, both in hard copy form and through Builterra software.
• Order and keep track of construction equipment.
• Update and maintain construction management documentation and templates.
• Coordinate printing and delivery of drawings sets for Contractor/Developer.
• Identify and coordinate any required training for department staff to ensure compliance with regulatory authorities.
• Prepare and assist in maintaining the construction department project and staffing schedules in coordination with construction managers and project managers.
• Manage the Builterra Database catalog and input project info, tender bid pricing, payment certificates, change orders, and project details.
• Provide miscellaneous administrative support to the Operations Manager Construction and Construction Managers.

What you bring:

• College diploma in Civil Engineering, Construction Technology or related discipline such as Architectural Technology.
• Minimum two (2) years related work experience.
• Proficiency working in MS Office (Word, Excel, PowerPoint, and Outlook), including proficiency with Builterra, GanttPRO and Microsoft Project.
• Document formatting, proofreading and strong attention to detail.
• Exceptional administrative, organizational, and time management skills.
• Strong interpersonal, communication and public relations skills.

Crozier is committed to providing equal opportunity to candidates of all abilities. If you require accommodation, please contact our Human Resources team and we will work with you to provide accessibility support.