Full-time
Guelph office
Your Impact:
Elevate your career with Crozier! We are looking for an Administrative Assistant professional to work in-office and be our front-line ambassador, that executes a high standard of service delivery and is welcoming to our clients and employees. If you are a positive individual with a client-first approach in all you do, then we would like to chat with you!
How you will contribute to the team:
- Provide reception service by welcoming clients and visitors into our office.
- Respond to incoming phone calls for all Crozier offices and assist with any requests and/or concerns.
- Manage daily employee whereabouts.
- Prepare, format, review and edit company-branded correspondence as needed, such as letters, proposals, reports, presentations and memos.
- Perform administrative duties including printing, photocopying/binding, preparing of courier documents, and filing.
- Coordinate office meeting room bookings, assist with meeting arrangements, and set up conference calls.
- Coordinate document shredding, offsite document storage, including logging files to be sent to archive and initiation of retrievals.
- Ensure professional appearance of the office is at its best and perform light cleaning and tidying.
- Maintain office kitchen including supply of snacks, make coffee and run and empty dishwashers.
- Maintain office supplies inventory including kitchen, initiate & track orders and verify invoices before submitting to accounting.
- Assist with planning of office events, sending invitations, tracking RSVPs, catering arrangements, reservations, ordering lunches and booking hotels.
- Collect and distribute incoming and outgoing mail.
What you bring:
- Post-secondary education in Business, Administration, or a combination of education and experience.
- Minimum 3 years’ work experience in an Administrative Assistant or similar role.
- Prior work experience within an engineering or other professional firm is preferred.
- Strong client/customer service skills with experience working at reception/front desk.
- Tactful, energetic, team-oriented individual who can cultivate solid working relationships.
- Proven administrative skills within a fast-paced office environment.
- Demonstrated commitment to providing quality service and work.
- Strong written and verbal communication skills, solid proofing/editing abilities and attention to detail.
- Self-motivated with the ability to work independently and in a team.
- Proficiency working in MS Office (Word, Excel, PowerPoint, and Outlook).
Crozier is committed to providing equal opportunity to candidates of all abilities. If you require accommodation, please contact our Human Resources team and we will work with you to provide accessibility support.
