Assistant Contract Administrator, Utilities


Bradford, Ontario


Crozier is looking for an Assistant Contract Administrator to join our Utility Services Group to assist the team with coordinating and administering the day-to-day activities for multiple utility construction projects.

In this role you will focus on ensuring that all necessary documentation is prepared, maintained, and submitted, while maintaining the appropriate level of communication with clients, Contract Administrators, Construction Manager, Project Managers, design teams and other relevant project stakeholders.


  • Coordinate with the site review team, for the following tasks:
    • Daily communication with Site Review staff
    • Understand project objectives, technical protocols, laws, guidelines, and regulations that apply to the work
    • Assist and prepare appropriate site documentation, payment certificates, logbooks and other relevant reports conforming to each project’s specific needs
    • Maintain necessary document control and participate in appropriate QA/QC processes
    • Attend pre-construction and progress site meetings, complete and issue minutes of meetings
    • Prepare construction change orders, notices and assist in resolving claims
    • Undertake site reviews as required, maintaining site diary, interpreting contracts, and ensuring compliance with contract terms and the requirements of the scope of work, and client requirements.
  • Prepare draft cost estimates for securities, including take-offs and updating a costing database.
  • Prepare tender documents, and support Contract Administrators with tender closings, issuing of addenda and tender reports to clients.
  • Prepare draft security reductions and final project close out documentation.
  • Liaise with contractors/utility providers/ agency staff to ensure construction complies with approved drawings; assist in resolving problems and discrepancies.
  • Review design standards to ensure drawings comply with utility codes/standards and/or other agency guidelines.
  • Assist with the coordination of utility designs as needed, complete conflict and constructability reviews of utility designs they are received.
  • Assist in the coordination of streetlight and power distribution design with both internal and external agencies.
  • Work with on-line construction management database to set-up and enter current project information, tender results, payment certificates, and contract documentation.
  • Embrace safety and maintain a healthy and safe workplace and ensure compliance with all applicable codes and legislation, including occupational health and safety, WHMIS and hazardous substances programs.
  • Establish and maintain positive and effective working relations with all members of the project delivery team.


  • Registered and/or certified with OACETT and / or member of PEO is preferred.
  • Minimum two (2) years’ experience in utility servicing and construction industry.
  • Proficient with business software such as Microsoft Office Suite (MS Word, Excel, Outlook) and Builterra software.
  • Understanding of basic survey methods/techniques and ability to read/interpret drawings.
  • Must have sound knowledge of design standards, specifications and materials associated with installation of utility plants and networks.
  • Demonstrated ability to keep accurate, timely records for a multiple project workload.
  • Ability to communicate professionally and effectively with employees, contractors, agencies, and clients.
  • Valid “G” driver’s license in good standing and a reliable vehicle for travel to/from sites.
  • Effective analytical and decision-making skills, with commitment to excellence and high-quality work.
  • Excellent verbal and written communication skills for interaction and correspondence with clients, colleagues, consultants, and team.
  • The Utility Services Group supports all Crozier offices, and the role will require travel to various construction sites throughout our service areas. Occasional overnight travel may be required.



We thank all applicants for their interest in Crozier, however, only those selected for an interview will be contacted.

Crozier is committed to providing equal opportunity to candidates of all abilities. Should you need assistance at any point during the recruitment process please contact Human Resources.