Administrative Assistant

Full Time

Collingwood, ON

THE OPPORTUNITY:

We are looking for an Administrative Assistant to work in-office and be our front-line ambassador, that executes a high standard of service delivery, and is welcoming to our clients and staff. If you are a positive individual with a client-first approach in all you do, then we would like to chat with you!

KEY RESPONSIBILITIES:

  • Provide reception service by welcoming clients and visitors into our Collingwood office
  • Respond to incoming phone calls for all Crozier offices and assist with any requests and/or concerns as required
  • Manage daily employee whereabouts
  • Prepare, format, review and edit company-branded correspondence as needed i.e. letters, proposals, reports, presentations and memos as required
  • Perform administrative duties including printing, photocopying/binding, preparing of courier documents and filing
  • Assist with printing and mailing of invoices as required
  • Coordinate document shredding, offsite document storage, including logging files to be sent to archive and initiation of retrievals as required
  • Coordinate office meeting room bookings, assist with meeting arrangements and set up conference calls as required
  • Register staff for events/conferences and maintain a database and payment of staff memberships
  • Ensure professional appearance of the office is at its best and perform light cleaning and tidying
  • Maintain office kitchen including supply of snacks, make coffee and run and empty dishwashers
  • Maintain office supplies inventory including kitchen, initiate & track orders and verify invoices before submitting to accounting
  • Assist with planning of office events, sending invitations, tracking RSVPs, catering arrangements, reservations, ordering lunches and booking hotels
  • Collect and distribute incoming and outgoing mail
  • Other administrative duties as required

WHAT YOU BRING:

  • University or college degree required
  • Minimum 5 years’ work experience in an Administrative Assistant or similar role
  • Prior work experience within an engineering or other professional firm is preferred
  • Strong client/customer service skills with experience working at reception/front desk
  • Tactful, energetic, team-oriented individual who can cultivate solid working relationships
  • Proven administrative skills within a fast-paced office environment
  • Demonstrated commitment to providing quality service and work
  • Strong written and verbal communication skills, solid proofing/editing abilities and attention to detail
  • Self-motivated, with the ability to work independently and in a team
  • Proficiency working in MS Office (Word, Excel, PowerPoint, Outlook), Adobe and browsing software applications

 

 

 

We thank all applicants for their interest in Crozier, however, only those selected for an interview will be contacted.

Crozier is committed to providing equal opportunity to candidates of all abilities. Should you need assistance at any point during the recruitment process please contact Human Resources.